Automate Invoice Processing
Would you like to lower the cost of processing invoices over 50% and
improve productivity over 100%?
Situation
Each day your Accounts Payable team receives hundreds or thousands of
paper invoices. As the team gets swamped with all the paper, the
ability to take advantage of cash discounts diminishes. To make matters
worse, you must rely on manual data entry operators to enter the data
from a variety of invoice formats including vendor invoices, corporate
credit cards, telephone bills, etc. Since each invoice is
different, the manual data entry is time consuming and frequently
inaccurate. And if you must pay next day delivery charges just so
you get the invoices on “time”, your operation is sinking tons of money
into a process with a negative return.
Vision
- Reduce the cost to process an invoice
- Reduce manual labor
- Improve accuracy
- Simplify exception handling
- Eliminate panic before batch check runs
Solution
Future Perfect Solutions’ Invoice Processing Solution is designed to
automate your entire invoice processing operation. We can help you
automate any invoice you receive including those mailed to a central or
remote office, faxed, transmitted via EDI, or even e-mailed.
Manual invoice data entry is labor intensive and has great potential
for mistakes. As a result, we automate this process first. Since our
solution is implemented in phases, we provide you with a clear and
simple to understand game plan. Our unique “Day in the Life of an
Invoice” methodology provides many of the answers we need, as well as a
forum for you to let us know your business processes. And, by the way,
this document is a joint effort between you (our client) and us. The
only surprise you will experience is the immediate impact to your
operation: lower costs, better data, and improved productivity.
Our Invoice Processing Solution is more than automating data entry.
We will help you review all the “friction points” associated with
handling the invoice. It is not unusual for us to start in the mail room
before proceeding to keying, processing, posting, archiving and customer
service.
Only recently has automating the data entry associated with invoices
become a reality. Not until AnyDoc Software, Inc. released AnyDoc™
Invoices™ was automating invoice data entry possible. In fact, AnyDoc
Invoices won the Transform Magazine’s Product of the Year award in 2001.
AnyDoc Invoices is an integrated module that accompanies AnyDoc's OCR
for AnyDoc™ data capture tool. With AnyDoc Software, you will receive
"best in class" software from one vendor; therefore, when you only need
to call one person.
Charles Jackson, President and Founder of AnyDoc Software, Inc., has
written an article discussing Invoice Processing. He identifies eight
key characteristics that should be considered before selecting an
automated invoice processing tool. We have provided his paper
here for your
convenience.
Results
- 100% Productivity Increase
- 50% Cost Decrease
- Improved Data Quality and Accuracy
- Maximize Cash Discounts
- Eliminate Finance Charges and Penalties
- Improved Vendor Relationships
Future Perfect Solutions stands ready to help. Please contact us with
all your process automation needs. We can help you win the paper race.
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